Citi Benefits Handbook
Claims and Appeals
On May 4, 2020, the U.S. Departments of Labor and the Treasury (the Agencies) issued guidance that temporarily extends the deadlines in place for certain benefit changes and processes associated with election, notification, payment and claims/appeals in connection with COVID-19, which was deemed a National Emergency on March 1, 2020 (the National Emergency). To protect individuals from losing benefits, the Agencies extended deadlines that might have been missed during the National Emergency, which ended on May 11, 2023. The temporary extension of the deadlines expired on July 10, 2023, 60 days after the end of the National Emergency.
If your deadline to file a claim or appeal occurred during the National Emergency (March 1, 2020 - May 11, 2023) and you have exceeded the deadlines outlined in your plan documents or denial notification, you may have additional time to submit your claim or appeal.
For more information, contact the Claims Administrators as detailed under "Claims Administrators" in the Administrative Information section, or call the Citi Benefits Center via ConnectOne at 1 (800) 881-3938 for additional help. From the Benefits menu, select the appropriate option. See the For More Information section for detailed instructions, including TDD and international assistance.
Claims must be submitted in order to receive reimbursement for charges you incur when you seek care under the Plans. Many times, claims are submitted electronically to the Claims Administrator without your intervention needed. However, you may be required to manually submit claims for expenses to be paid or approved for reimbursement. For example, if you see an out-of-network physician, you will be required to manually submit a claim. Listed below are the forms needed to claim benefits that may not be reimbursed automatically or paid directly. Claims should be sent to the Claims Administrators as detailed under "Claims Administrators."
To file an eligibility or enrollment-related claim or appeal, for example, if enrollment in Citi Health and Insurance benefits has been denied in whole or in part, see "Eligibility and Enrollment Claims."
All claims for benefits must be filed within certain time limits for reimbursement.
- Medical, dental and vision claims must be filed within 12 months from the date of service.
- Prescription drug claims must be filed within one year of the date of service.
- HCSA/LPSA/DCSA claims must be filed and resolved (i.e., all substantiating documentation must be submitted) by June 30 of the calendar year following the Plan year in which the expense was incurred.
- TRIP Parking Cash Reimbursement option claims must be filed within 12 months from the date of service.
- Supplemental Medical Plan claims must be filed within three years from the date of service.
- Business travel accident/medical claims must be filed within 365 days of the accident.
How to File a Claim
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Medical
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In-Network Only Plan, Choice Plan and High Deductible Plan with HSA (non-HMOs)
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Use one of the following forms, available in the "Forms and Documents" section of Citi Benefits Online at www.citibenefits.com, to file a claim for a covered out-of-network expense:
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HMO participants
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Call your HMO for any claim-filing information.
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Prescription Drugs
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CVS Caremark (prescription drug program related to all non-HMO medical plans including the In-Network Only Plan, Choice Plan and High Deductible Plan with HSA)
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Use the CVS Caremark Prescription Drug claim form, available in the "Forms and Documents" section of Citi Benefits Online at www.citibenefits.com, www.caremark.com, or the CVS mobile app to file a claim for a covered out-of-network expense.
To access mail order forms, log in to www.caremark.com
Or call CVS Caremark at 1 (844) 214-6601 if you need assistance
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Dental
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MetLife Preferred Dentist Program (PDP)
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MetLife Dental claim form, available in the "Forms and Documents" section of Citi Benefits Online at www.citibenefits.com.
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Cigna Dental Care DHMO
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There are no claim forms to file under this Plan.
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Vision
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Aetna Vision
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Be Well Program
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Call TELUS Health (formerly Life Works) at 1 (800) 952-1245 or visit one.telushealth.com.
User ID: bewell
Password: livewell
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Health Care Spending Account (HCSA) and Limited Purpose Health Care Spending Account (LPSA)
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If you do not use your debit card for eligible HCSA or LPSA expenses, you can file a claim by using the Health Care Spending Account/Limited Purpose Health Care Spending Account claim form. If a receipt is needed, you will be notified within 30 days. Claim forms are available in the "Forms and Documents" section of Citi Benefits Online at www.citibenefits.com, or submit a claim online via the Optum Financial website. You can access Optum Financial through My Total Compensation and Benefits at www.totalcomponline.com, available from the Citi intranet and the Internet.
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Dependent Day Care Spending Account (DCSA)
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DCSA Reimbursement Request Form, available in the "Forms and Documents" section of Citi Benefits Online at www.citibenefits.com.
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Transportation Reimbursement Incentive Program (TRIP)
TRIP parking participants enrolled in the cash reimbursement option only
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To file a claim, the Transportation Reimbursement Incentive Program (TRIP) claim form is available on the Optum Financial website through My Total Compensation and Benefits at www.totalcomponline.com. From the main page, click on "TRIP and Spending Accounts."
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Supplemental Medical Plan claims
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The Aetna Simplified Claims Experience™ is available online on the My Aetna Supplemental app, or member portal at Myaetnasupplemental.com. You can also view your coverage and sign up for direct deposit.
If you are also an Aetna medical member (enrolled in the In-Network Only Plan, Choice Plan, High Deductible Plans with HSA) you won't have to provide any medical documents to file your claim. If you're not enrolled in an Aetna plan, the process is the same, but you will be prompted to provide medical documents, like an itemized bill.
Call Aetna Voluntary Member Services with any questions or for a paper claim form at 1 (800) 607-3366 (TTY: 711), Monday through Friday, 8 AM to 6 PM.
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Short-Term Disability (STD)
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To file a claim, call MetLife, the Claims Administrator for the STD Plan, at 1 (888) 830-7380; for text telephone service, call 1 (877) 503-0327. You can also call ConnectOne at 1 (800) 881-3938. See the For More Information section for detailed instructions, including TDD and international assistance.
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Basic Life and Basic AD&D insurance
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To file a claim, your beneficiary may call the Citi Benefits Center through ConnectOne at 1 (800) 881-3938. See the For More Information section for detailed instructions, including TDD and international assistance.
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GUL and Supplemental AD&D insurance
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To file a claim, your beneficiary may call the Citi Benefits Center through ConnectOne at 1 (800) 881-3938. See the For More Information section for detailed instructions, including TDD and international assistance.
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Business Travel Accident/Medical (BTA/BTM) insurance
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To file a claim, call Chubb, the claims administrator, at 1 (800) 336-0627 for claims within the U.S. or 1 (302) 476-6194 for claims outside of the U.S. You may also email Chubb at ChubbAandHClaims@Chubb.com. .
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MetLife Legal Plans
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To file a claim or appeal, you must use the designated form in accordance with the applicable Citigroup Health and Insurance Plan procedures. By participating in the Citigroup Health and Insurance Plans, you and your beneficiaries agree that you cannot commence a legal action against any of the Citigroup Health and Insurance Plans more than one year after your final appeal has been denied, unless an insurance contract made available under the Plan provides for a different limitation. No legal action can be brought to recover benefits under any of the Plans until the appeal rights described below have been exercised, and the Plan benefits requested in such appeal have been denied.
If you do not receive a benefit to which you believe you are entitled under any Citigroup Health and Insurance Plans subject to ERISA, which excludes, HSA, DCSA and TRIP, or if your application for benefits is denied, in whole or in part, you may file a claim with the Plan Administrator or Claims Administrators, as applicable. For more information about the Plan Administrator and Claims Administrators, see "Plan Administration" and the list of Claims Administrators under "Claims Administrators."
Note: The Health Savings Account (HSA) associated with the High Deductible Plan with HSA benefit options is an account owned by each participant who establishes an HSA. The Citi HSA is not a plan and is designed to be exempt from ERISA.
The Plan Administrator or Claims Administrator is generally required to evaluate your claim and notify you of its decision within a specified time period in accordance with ERISA. If your written claim is denied, you have a right to appeal the claim denied by the Plan Administrator or Claims Administrator by filing a request for review of your claim denial. If you wish to bring legal action against the Company or one of the Citigroup Health and Insurance Plans, you must first go through the Citigroup Health and Insurance Plan's appeals procedures.
ERISA provides for different timetables and claims procedures that may vary by type of benefit. Each of the medical benefits (including dental and vision benefits), the Supplemental Medical Plans, disability benefits and all other types of benefits has a different timetable and claims and appeals procedures. General information about the claims and appeals procedures is set forth below.
Detailed procedures governing claims for benefits, applicable time limits and remedies available under the Citigroup Health Benefit Plan, the Citigroup Dental Benefit Plan, the Citigroup Vision Benefit Plan, the Health Care Spending Accounts/ Limited Purpose Health Care Spending Account (HCSA/LPSA), the Supplemental Medical Plans and the Citigroup Disability Plan for the redress of denied claims are included in this Handbook.